CANCELLATION, POSTPONEMENT and RESCHEDULE POLICY
Please read over our cancellation policy in full, prior to registering for the retreat. We want to be fully transparent about our policies and truly wish to avoid any hurt feelings in the event the policy must be applied.DEFINITIONS
“Cancellation” is defined as not attending your scheduled event, including postponing or rescheduling.
“Registrant” refers to the guest who is booking a Texas Yoga Retreat.
“Event Management” and “The Living Yoga Program, LLC” refers to Texas Yoga Retreat.
Naturally, no one books an event with the intention of cancelling or postponing, but unexpected circumstances can arise. Event Management, The Living Yoga Program, LLC (Texas Yoga Retreat) bears no responsibility for travel expenses of registrants. We strongly recommend that all registrants obtain travel cancellation insurance and particularly for those who purchase airline, bus, or train tickets. Depending on the policy and other conditions, the travel cancellation insurance you purchase will pay for some or all of the unexpected and unplanned cancellation fees.
To clarify further, Event Management, The Living Yoga Program, LLC (Texas Yoga Retreat) is not responsible nor liable for Registrant’s expenses incurred in preparation for event attendance. Such expenses include airfare, bus or train tickets, loss of work, or any other expenses that Registrant or anyone else incurred in connection with a canceled or postponed event whether cancellation/postponement was initiated by Registrant or by Event Management.
REGISTRANT
Cancellation OR Postponement
There is a $150 charge for any cancellation, postponement, or reschedule initiated by Registrant. This cancellation charge will be deducted from any refund.If the Registrant cancels, postpones, or reschedules within 30 days prior to the first day of the event, Registrant will be entitled to a 75% monetary refund of any balance remaining after deducting the $150 cancellation charge from total fees paid.
Registrants who cancel with less than 30 days’ notice will be entitled to a 50% monetary refund of any balance remaining after deducting the $150 cancellation charge from total fees paid, OR they are welcome to transfer their fees paid, less the $150 cancellation charge, to a friend or family member to attend the current year’s event in their place.
To notify us of a cancellation, postponement or reschedule, send written email notice to charles@texasyoga.com
No refunds will be issued for late arrivals, unattended events, early termination of attendance, no-shows, accommodations not used, or meals. Eligible refunds will be made within 30 days after the last day of the retreat.
EVENT MANAGEMENT:
Event Postponement
If Event Management is forced to reschedule the Texas Yoga Retreat, whether by the retreat host, government or agency mandate or recommendation, or our own concern over communicable disease, acts of God, or acts of terrorism, you may transfer your full retreat payment to the next rescheduled Texas Yoga Retreat event. In the case that you are unable to attend a rescheduled event, you are welcome to transfer your fees paid to a friend or family member who can attend the retreat in your place. If this is not possible, you may request a 75% refund of payment. The balance of 25% will be held as a non-refundable deposit, applied towards any future Texas Yoga Retreat event. In the case that you also cannot attend a future event, your deposit can be transferred to a friend or family member.AGREEMENT OF RELEASE AND WAIVER OF LIABILITY
I, hereby agree to the following:That I am participating in the Texas Yoga Retreat, which includes but is not limited to Yoga Classes, Workshops, and Health Programs, and is offered by the Living Yoga Program, L.L.C. and Charles MacInerney, during which I will receive information and instruction about yoga, meditation and health. I recognize that yoga requires physical exertion, which may be strenuous and may cause physical injury, and I am fully aware of the risks and hazards involved.
I understand that it is my responsibility to consult with a physician prior to and regarding my participation in this yoga retreat. I represent and warrant that I am physically fit and I have no medical condition which would prevent my full participation in the Yoga Classes and Workshops. I have agreed to inform my teachers of any health issues, physical limitations, or discomfort, and in those cases that I have not done so, I have consciously chosen not to and I take full responsibility for my choice. In consideration of being permitted to participate in the Texas Yoga Retreat, I agree to assume full responsibility for any risks, injuries or damages, known or unknown, which I might incur as a result of participating in the program.
In further consideration of being permitted to participate in the Texas Yoga Retreat, I knowingly, voluntarily and expressly waive any claim I may have against The Living Yoga Program, L.L.C. and Charles MacInerney for injury or damages that I may sustain as a result of participating in the program. This release and waiver of liability covers all classes I participate in with The Living Yoga Program, L.L.C. and Charles MacInerney, current and into the future.
I, my heirs or legal representatives forever release, waive, discharge and covenant not to sue The Living Yoga Program, L.L.C. and Charles MacInerney for any injury or death caused by negligence or other acts.
I have read the above release and waiver of liability and fully understand its contents. I voluntarily agree to the terms and conditions stated above.